Organization

The Millwoods Minor Football Association is a registered not-for-profit society. The Society is managed by a group of volunteers who form the Board of Directors and are governed by the club bylaws.

The board is made up of the following positions:

President ( Derek Graham )

Function:

As President of the Millwoods Minor Football Association, assure that the Board of Directors fulfills its responsibilities for the governance of the association. The President will optimize the relationship between the Board and the association’s members.

Contact The President

Duties & Responsibilities:

  • Attendance at monthly Board meetings.
  • Serve a two year term at minimum.
  • Serves as the chief volunteer of the association.
  • Participate with the Board of Directors in developing a vision and strategic plan to guide the association.
  • Identify, assess, and inform the Board of Directors of internal and external issues that affect the association.
  • Is a partner with the General Manager and Directors in achieving the association’s mission.
  • Foster effective team work between the Board of Directors and the association’s members.
  • Helps guide and mediate Board actions with respect to organizational priorities and governance concerns.
  • Develops agendas for meetings with the Board of Directors.
  • Chairs meetings of the Board of Directors.
  • Attends Capital District Minor Football Association meetings.
  • Establishes search and selection committee for appointing a General Manager.
  • Recommends to the Board which committees are to be established.
  • Ensures that Board matters are handled properly, including committee functioning, recruitment of new Board members, orientations, and meeting preparation.
  • Appoints the chairpersons of committees, in consultation with other Board members.
  • Monitors financial planning and financial reports management.
  • Develop an operational plan which incorporates goals and objectives that work towards the strategic direction of the organization.
  • Recruit and interview potential Board members that have the right technical and personal abilities to help further the association’s mission.
  • Ensure that all Board members receive an orientation to the association.
  • Reviews with the General Manager any issues of concern to the board in regards to on-field issues.
  • In consultation with the General Manager, decide course of action with regards to member suspensions in accordance with the Millwoods Minor Football Association registration manual.
  • Evaluates the performance of the General Manager and the effectiveness of the Board members.
  • Annually evaluates the performance of the organization in achieving its mission and objectives
  • Annually reviews matters of governance that relate to the Board’s structure, role, and relationship to its members.
  • Ensure that the operation of the organization meets the expectations of its members and Board.
  • Draft policies for the approval of the Board and prepare procedures to implement the association policies; review existing policies on an annual basis and recommend changes to the Board as appropriate.
  • Oversee the planning, implementation and evaluation of the association’s programs and services.
  • Ensure that the programs and services offered by the association contribute to the association’s mission and reflect the priorities of the Board.
  • The President sets the date, time, location and agenda for the Annual General Meeting by February 1st.
  • Work with Treasurer and the Board (Finance Committee) to prepare a comprehensive budget.
  • Approve expenditures within the authority delegated by the Board.
  • Ensure that sound bookkeeping and accounting procedures are followed.
  • Identify and evaluate the risks to the association’s people (players, coaches, volunteers, and Directors), property, finances, goodwill, and image and implement measures to control risks.
  • Ensure that the Board of Directors and the association carries appropriate and adequate insurance coverage.
  • Ensure that the Board and association members understand the terms, conditions and limitations of the insurance coverage.

Vice President ( Mario Miles )

Function:

The Vice President of the Millwoods Minor Football Association is usually the second executive officer of the association. It is advisable that the Vice President read and under-stand all parts of the association, as it is vital to the success of the organization.

Contact The VP

Duties & Responsibilities:

  • Attendance at monthly Board meetings.
  • This position is at minimum a two-year term with expectations that this individual will eventually move into the Presidents role.
  • In the absence or disability of the President, the Vice President performs all the duties of the President. The Board of Directors or the President may delegate other powers or duties to the Vice President. It is advisable that the Vice President be familiar with all duties of the President in the event he/she must act in the President’s absence.
  • In all ways, the Vice President assists the President in the executive direction of association affairs.
  • The Vice President may be assigned specific duties — preferably responsibilities where he/she has had no previous exposure — in order to obtain experience that will be for a potential President.
  • The Vice President may act as chairman of a standing committee.
  • Knowledge and skills in one or more areas of Board governance: policy, finance, programs and personnel. • Willingness to serve on at least one committee.
  • Prepare for and participate in the discussions and the deliberations of the Board.
  • Along with the General Manager, attend the City of Edmonton field allocation meetings usually held in February or March and secure adequate number of fields needed the run the program. This includes: Spring Camp and regular practices held from June to November.
  • Assist other Board of Director positions where needed.

General Manager ( Michael Hume )

Function:

The General Manager of the Millwoods Minor Football Association is a position that is appointed for a two year term by the Board of Directors. The General Manager will optimize the relationship between the President, Board of Directors and members pertaining to football operations.

Contact The GM

Duties & Responsibilities:

  • Attendance at monthly Board meetings.
  • Attend monthly Capital District Minor Football Association meetings.
  • Serve a two year term at minimum.
  • Participate with the Board of Directors in developing a vision and strategic plan to guide the association.
  • Identify, assess, and inform the Board of Directors of external issues that affect the association.
  • Is a partner with the President and Directors in achieving the association’s mission.
  • In early January schedules meeting with head coaches at all levels (Atom, Peewee, Bantam and Midget).
  • Based on this meeting, determine which coaches are returning and which are not. In the case of a head coach not returning to the association, gage input from the other coaches as to how and where to find a suitable candidate for the vacant position.
  • Determine which assistant coaches will be returning to the association.
  • Inform Board of Directors of all returning coaches and positions needed to be filled at February Board meeting.
  • Update coach’s certification list and discuss with the Board which coaches require development for the upcoming season.
  • The University of Calgary holds a certification course weekend in March. It is good practice for the association to send up to 3 coaches per year for initial certification or upgrading to Level II or Level III. Registration for this course should be made in February.
  • List all returning coaches for introduction at the Annual General Meeting.
  • In Early March ensure all coaches Police Records Check information is updated and input any new or relevant data into coach’s master spreadsheet.
  • Once the regular season begins, the General Manager is responsible for holding coaches meetings monthly for any updates or situations that may arise.
  • In February or March attend the City of Edmonton field allocation meeting to ensure our program needs are met.
  • Attend all CDMFA coaching and regular meetings to receive information on any league or Canadian Amateur Football rule or regulation changes.
  • Communicate any changes to the appropriate coaching staff and Board of Directors.
  • After the Annual General Meeting is held, work with the Volunteer Director to identify and recruit 2 positions for equipment manager.
  • Develop and/or update the “Equipment Manager Manuel” for incoming volunteers.
  • Work with these volunteers to explain the scope of the position.
  • Train and communicate regularly with these volunteer positions to ensure the equipment needs of the program are met.
  • In early April along with the Board of Directors decides on a date for annual Spring Camp.
  • In mid April schedules meeting with head coaches at the Atom, Peewee and Bantam level to discuss spring camp details. Responsible for determining all necessary details including (but not limited to):
  • Number of stations.
  • Specific skills for each station.
  • Number of coaches required to run the station and which coaches are able to volunteer for that weekend.
  • Time at each station.
  • Work with the equipment managers to ensure the association has the adequate supplies needed.
  • In early May the General Manager must work with the Registrar, Volunteer Director, Communications Director, Concession Director and Social Director to set out a detailed 2 day agenda for the program.
  • On Spring Camp weekend, the General Manager is responsible for field set- up and take-down, ensuring all equipment is present at each station and is the overall program administrator for the 2-day event.
  • The General Manager is responsible for recruiting a video coordinator for the season to ensure that all games are filmed to use as a valuable tool for coaching.
  • A video coordinator job description is already in place to help guide the General Manger in finding a suitable candidate and explaining specific duties.

Secretary ( April MacDonald )

Function:

The Secretary for the Millwoods Minor Football Association is responsible for ensuring that accurate and sufficient documentation exists to meet legal requirements, and to enable authorized persons to determine when, how, and by whom the Board’s business was conducted. In order to fulfill these responsibilities, and subject to the association’s bylaws, the Secretary records minutes of meetings, ensures their accuracy and availability, proposes policies and practices, submits various reports to the Board, maintains Board membership records, fulfills any other requirements of a Director and Officer, and performs other duties as the need arises and/or as defined in the bylaws.

Contact The Secretary

Duties & Responsibilities:

  • Attendance at monthly Board meetings.
  • Serve a two year term at minimum.
  • The Secretary is responsible for ensuring that accurate minutes of meetings are taken and approved. Requirements of minutes should include at a minimum:
  • date, time, location of meeting;
  • list of those present and absent;
  • list of items discussed;
  • list of reports presented;
  • text of motions presented and description of their disposition.
  • The Secretary signs a copy of the final, approved minutes and ensures that this copy is maintained in the corporate records.
  • The Secretary ensures that the records of the association are maintained as required by law and made available when required by authorized persons. These records may include founding documents, (eg. letters patent, articles of incorporation), lists of Directors, Board and committee meeting minutes financial reports, and other official records.
  • The Secretary is responsible for membership documents addressed to the association which may include: letters from parents, letters from players and general correspondence to the association.
  • The Secretary ensures that official records are maintained of members of the association and Board. He/She ensures that these records are available when required for reports, elections, referenda, etc.
  • The Secretary ensures that an up-to-date copy of the bylaws is available at all meetings.
  • The Secretary ensures that proper notification is given of Directors’ and members’ meetings as specified in the bylaws. The Secretary manages the general correspondence of the Board of Directors except for such correspondence assigned to others.
  • The Secretary participates in Board meetings as a voting member. The Secretary provides items for the agenda as appropriate. In the absence of the President and Vice-President, the Secretary calls the meeting to order, presiding until a temporary chairperson is elected. The secretary records meeting minutes as described above depending upon the bylaws and practices of the organization, the Secretary may perform these duties for Member meetings (eg. Annual General Meeting) and/or for an executive committee.
  • The Secretary may be designated by the Board of Directors and/or bylaws as one of the signing officers for certain documents. In this capacity, the Secretary may be authorized or required to sign or countersign cheques, correspondence, applications, reports, contracts or other documents on behalf of organization.
  • The Secretary may be the registered agent with respect to the laws of the jurisdiction.; the person upon whom legal notice to the corporation is served, and responsible for ensuring that documents necessary to maintain the corporation are filed.

Treasurer ( Gayle Wall )

Function:

The Treasurer of the Millwoods Minor Football Association contributes to the overall success of the association by effectively managing all financial tasks for the association.

Contact The Treasurer

Duties & Responsibilities:

  • Attendance at monthly Board meetings.
  • Serve a two year term at minimum.
  • Ensure new signing authority is in place by the 2nd Board Meeting after new Directors are in place.
  • Develop and maintain timely and accurate financial statements and reports that are appropriate for the users and in accordance with generally accepted accounting principles (GAAP).
  • Develop, implement, and ensure compliance with internal financial and accounting policies and procedures.
  • Ensure that all statutory requirements of the organization are met including non-profit incorporation.
  • Prepare all supporting information for the annual audit and liaise with the Board’s Audit Committee and the external auditors as necessary.
  • Document and maintain complete and accurate supporting information for all financial transactions.
  • Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash.
  • Reconcile bank and investment accounts.
  • Review monthly results and implement monthly variance reporting.
  • Manage the cash flow and prepare cash flow forecasts in accordance with policy .
  • Oversee the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll.
  • Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation.
  • Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate.
  • Prepare annual charitable return in a timely manner as appropriate.
  • Assist the President with financial reporting as required at Board meetings and the Annual General Meeting.
  • Establish guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the President and/or Finance Committee.
  • Assist Directors with the preparation of budgets for funding applications.
  • Prepare upcoming budget for presentation at Annual General Meeting by February.

Establish guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the President and/or Finance Committee. • Maintain financial records for each project in a manner that facilitates management reports. • Provide accurate and timely reporting on the financial activity of individual projects.

Registrar ( Amanda Volker )

Function:

The Registrar is responsible for registering all players in the Millwoods Minor Football Association. The registrar will handle the process of registering a player from start to finish and will work closely with the Secretary and Treasurer to maintain player files. The registrar will also work closely with the General Manager and coaches to maintain an accurate view of the number of players in the association at each age level.

Contact The Registrar

Duties & Responsibilities:

  • Attendance at monthly Board meetings.
  • Serve a two year term at minimum.
  • Good organization and verbal/written communication skills.
  • A positive attitude towards MWMFA, coaches, team managers, parents, and players.
  • Ability to work hand-in-hand with volunteers.
  • Money management experience.
  • Coordinates and implements registration for all players for Spring Camp and the regular season.
  • Archives all files of players who are finished with the program.
  • Creates a file for all new players that will be kept in the MWMFA office.
  • Develops MWMFA registration forms. Forms must include:
  • Photocopy of birth certificate. o Photocopy of Alberta Health Care Card.
  • Medical Form. o CDMFA Waiver Form
  • Photocopy of Report Card (for Bantams & Midgets).
  • High School release form, (Bantams only for permission of local High Schools to obtain player information).
  • Updates MWMFA registration manual.
  • Works with the President to set Annual General Meeting agenda to include early registration process for previous players, usually done in January.
  • Sets up dates in early April and early May for registration process at Millwoods Towne Centre.
  • Contacts Millwoods Town Centre administration for booking dates and equipment needs (electrical services for television and printers).
  • Works with Communications director to secure appropriate signage and publication notice of registration dates. Liaise with Volunteer Director to secure enough volunteers for registration process.
  • Obtains all necessary CDMFA forms prior to registration.
  • Works with Football Alberta representative to ensure all players, coaches and Directors are properly insured.
  • The Registrar will attend the practice for each level to ensure all paperwork is received before a player takes the field. If the registrar is unable to attend said practices, the head coach and the General Manager should be notified and given the information necessary to fully register the player.
  • Collect spring camp and season registration fees and submits them to the Treasurer for deposit.
  • Works closely with the Treasurer to cross check registrations and payments.
  • Enters all registrations in the CDMFA software program.
  • Obtains and submits all required forms and fees to complete the MWMFA registration process.
  • Insures all players are properly registered and have signed all necessary forms before placing them on a team.
  • Maintains and provides Team Managers with Handbooks containing their team credentials.
  • Provide the Board of Directors with a mass email database.
  • Manages all Player Releases.
  • Attends necessary meetings pertaining to registrar duties in CDMFA.
  • Works with the Treasurer in refunding players that leave the program or are injured.

Ways and Means Director ( Sherisse Hume )

Function:

The Millwoods Minor Football Association Ways and Means Director is responsible to arrange and implement all fundraising and sponsorship throughout the season. The association has several fundraising events that include: The West Edmonton Mall Swim Night, Silent Auction, CDMFA Lottery, and a Casino approximately every 18 months. Association fundraising needs should be looked at on a year to year basis to determine the needs of the organization.

Contact The W&M Director

Duties & Responsibilities:

  • Attendance at monthly Board meetings.
  • Serve a two-year term at minimum.
  • Works closely with the Volunteer Director & Treasurer.
  • Along with the Board of Directors, evaluates the fundraising programs to monitor effectiveness.
  • Money management experience.
  • Determine a workable date on when to have the event.
  • Acquire the correct amount of tickets from the WEM.
  • Work with the Communications Director to inform parents and players on details of the event.
  • Collection of funds from all participants.
  • Reconciliation of funds to be handed over to Treasurer.
  • Determine a date on when to have the event, not to coincide with regular season games or play-offs. Usually held in or around the 3rd weekend in September.
  • Determine the time and location of event.
  • In consultation with the Board, decide on an appropriate price amount of items members must donate.
  • Responsible for the collection and storage of all silent auction items.
  • Accountable for the development of the “auction literature” and that the auction it self adheres to the policies & procedures of the Alberta Gaming Board.
  • Works with the Volunteer Director to ensure adequate volunteers are in place for the success of the auction.
  • Reconciliation of funds to be handed over to Treasurer.
  • As this is a new league wide fundraising activity, details on the program are unavailable at this time.
  • Consult with Board on a “Casino General Manager” which needs to be hired to run the event. Part of this process is discussing a “Fee” which needs to be paid to the successful individual.
  • Develop a Millwoods Minor Football Association “Operating Guidelines” manual for the casino. These types of documents can be found on the Government of Alberta website.
  • Ensure that all Alberta Gaming Licenses are complete and sent to the appropriate people.
  • Closely work with the Volunteer Director to arrange volunteers for the upcoming casino.
  • Apply for additional casinos once the event has been completed.
  • Discuss with Board of Directors any potential members that may be willing to sponsor the association.
  • Develop a sponsorship package which can be handed out to local community businesses.
  • Quarterback Package ($500.00 for the season) which includes:
    • Game-day banner placement.
    • Game-day program placement.
    • Team picture.
    • Website recognition & link.
  • Receiver Package ($250.00 for the season) which includes:
    • Game-day program placement.
    • Team picture.
    • Website recognition & link.
  • Lineman Package ($100.00 for the season) which includes:
    • Game-day program placement.
    • Website recognition & link.

Communications/Publications Director ( Lana Zazelenchuk )

Function:

The Communications Director for the Millwoods Minor Football Association is responsible for written communications produced by the association and distributed to its members and the public. Duties include layout design, writing, and photography on a variety of projects including, but not limited to, registration, quarterly newsletters, programs, press releases, and website maintenance. The Communications Director is also responsible for engaging in public relations and establishing rapport with local press and media in order to promote the association and further its impact in the community.

Contact The PR Director

Duties & Responsibilities:

  • Attendance at monthly Board meetings.
  • Serve a two year term at minimum.
  • Good organization and verbal/written communication skills.
  • Works with the Board to develop annual communications schedule, including new initiatives and ideas.
  • Acquire and organize contact information for local press and media (print, web, radio, etc.).
  • Contact media via phone or personal meeting to establish a relationship with the association.
  • Develop press packets and send to media contacts after personal contact has been made.
  • Communicate with Board of Directors and with media contacts about association events on an ongoing basis.
  • Develop strategy for media advisories, press releases, editorials.
  • Identify six strategic, high volume areas on the Southside of Edmonton in which to place spring player registration signs. This is usually done in mid February.
  • Choose three local sign companies and request a quotation for six signs to be placed at the chosen locations for approximately two months. These signs should be placed starting in mid April until mid June.

Social Director ( Stacy Mackay )

Function:

The Social Director of the Millwoods Minor Football Association is responsible for all association functions and events aimed at enhancing the enjoyment of the association to its entire membership. These functions include but are not limited to: Spring Camp, Jersey Hand-out Ceremony, Millwoods Minor Football Day, Picture Day, Silent Auction and the Year-end Banquet.

Contact The Social Director

Duties & Responsibilities:

  • Attendance at monthly Board meetings.
  • Serve a two year term at minimum.
  • Ability to work hand-in-hand with volunteers.
  • Good Organization and verbal/written communication skills.
  • Money Management experience.
  • Work with Communications Director to develop appropriate literature and messaging to promote Spring Camp on the website and throughout the community.
  • Work with the Registrar in the 1st week of May to gather information on the number of participants registered for Spring Camp.
  • Order specific Spring Camp participant supplies based on registration numbers (allow for late registrations & volunteers/coaches).
  • These supplies include:
    • T-Shirts
    • Water Bottles
    • Lanyards
  • Supply Concession Director with registration numbers for Saturday/Sunday lunch (include players/coaches & volunteers).
  • Work with General Manager to decide when and where event will take place.
  • Consult Concession Director on type of menu provided for the evening as he/she may have some of the food already purchased.
  • Along with the General Manager, develop an agenda for the evening and help General Manager/coaches organize jerseys for distribution.
  • Requests to General Manager & President that scheduling be made with the CDMFA for all teams to play a home date in September. (MWMFA Day)
  • Responsible for securing “enhanced event” supplies that might include:
    • Popcorn Machine
    • Anthem Singer
    • PA Announcer
    • Other Items as needed
  • Works with Communications Director to promote the day throughout the area.
  • Works with Communications Director & President to invite local politicians to the event including: Mayor, City Councilors, MLA’s and major sponsors.
  • Notifies opposing associations of the event and requests team rosters or any other pertinent information.
  • In consultation with the General Manager, decide on a date whereby all team pictures can be taken. Usually done in late August or early September.
  • Contact photographer with the date and times.
  • Receive updated order forms from photographer that can be handed out to players & parents for additional orders. Usually done 2 to 3 weeks prior to picture date.
  • Request updated roster from General Manager.
  • Send out RFQ’s (request for quotes) to 3 or more banquet facilities on the Southside of Edmonton asking for costs (food, beverages, service, etc).
  • In consultation with Board of Directors secure a date as best possible (often dates are subject to scheduling & play-offs which the association will not have a specific answer to).
  • Secure banquet facility in early July.
  • Discuss appropriate price of banquet tickets with the Board of Directors, based on services, menu, and availability.
  • Design “theme” of banquet and purchase required decorations.
  • Co-ordinate with General Manger the process for player awards (usually done in late September).
  • Choose individual player awards and engraving process.
  • Choose participation awards for entire association.
  • Consult with General Manager about any specific recognition for members required for the event. (Team Championships, Alberta Summer Games, Under – 17 or the 5-year player recognition award).
  • Develop and order specific recognition awards from supplier. In the past, these have usually been in the form of Banners.

Volunteer Coordinator ( Susan Nichols )

Function:

The Volunteer Director is responsible for the management of volunteer resources to assist in the delivery of the association’s programs and services. This includes directly managing volunteers, and/or providing guidance, support, resources and tools to volunteers.

Contact The Volunteer Director

Duties & Responsibilities:

  • Attendance at monthly Board meetings.
  • Work with the Fundraising Director, Social Director and General Manager.
  • Develop, administer, and review policies and procedures which guide the volunteer programs, and reflect the overall values of the association.
  • Develop and implement effective strategies to recruit the right volunteers with the right skills.
  • Starting in April, develop and implement goals and objectives for the volunteer program which reflect the mission of the association.
  • Assess the need for volunteers to enhance program delivery.
  • Inform & recruit members to all possible volunteer possibilities.
  • Gather information from player registrations and create database of names and interests.
  • Conduct ongoing evaluation of the programs delivered by volunteers and implement improvements as necessary.
  • Develop and administer forms and records to document the volunteer activities.
  • Identify volunteer assignments that provide meaningful work for volunteers and write the volunteer position descriptions in consultation with Directors as appropriate.
  • Develop and implement an intake and interview protocol for potential volunteers to ensure the best match between the skills, qualification, and interests of the volunteers and the needs of the association.
  • Implement a screening process for potential volunteers according to accepted screening standards and practices.
  • Orient volunteers to increase their understanding of the association, its needs, its structure and the role and responsibilities of volunteers.
  • Ensure that volunteers are given appropriate training to be successful in their positions.
  • Ensure that volunteer check-in procedures are followed and records of volunteer hours are maintained according to established procedures. Establish and implement a process for evaluating the contribution of individual volunteers.
  • Plan and implement formal and informal volunteer recognition activities to recognize the contribution of volunteers to the association.
  • Evaluate the risks associated with each volunteer position and take appropriate action to control the risks associated with the program.
  • Prepare an annual report on the contribution of the volunteer program to the organization.
  • Administer and monitor expenditures for the volunteer program against the approved budget.
  • Volunteers required for the following:
  • Team Managers.
  • Team Training Staff.
  • PA Announcing.
  • Co-ordinate Volunteers required for Yard Markers & 50/50 Sales if applicable.
  • Works with Concession director to adequately staff concession shifts for game-days. This requires three volunteers per shift at an average of 2.5 hours per shift.

Concession Director ( Nicole Gurnett )

Function:

The Millwoods Minor Football Association Concession Director is responsible for the management and direction of game-day concessions to serve as both a fund-raising opportunity and enhancement of the players, coaches, referees, and parents enjoyment of the event during scheduled home playing dates.

Contact The Concession Director

Duties & Responsibilities:

  • Attendance at monthly Board meetings.
  • Serve a two year term at minimum.
  • Money management experience.
  • Ability to work hand-in-hand with volunteers.
  • Decides what products are going to be sold at association concessions.
  • Determines set prices on the items for sale.
  • Accountable for the purchase and storage of all of game-day food supplies which may include:
    • Hamburgers
    • Hot Dogs
    • Condiments
    • Soft Drinks
    • Coffee & Hot Chocolate
    • Candy
    • Various other snacks
  • Responsible for purchase and maintenance of equipment used for concession purposes such as:
    • Concession tent
    • Tables
    • Barbeque
    • Propane
    • Generator or power source
    • Fridge & Freezer capability
    • Cooking supplies – flippers, tongs, gloves, etc
  • Works with Treasurer to monitor initial float money used during the concession period.
  • Maintains all records that pertain to local by-laws, licenses and permits required for food sales and safety.
  • Initial game-day concession set-up roughly two hours before the first game time that is scheduled.
  • Works with Volunteer director to adequately staff concession shifts for game-days. This requires three volunteers per shift at an average of 2.5 hours per shift.
  • Training cooking personal on food preparation and safety.
  • Concession take-down and storage of supplies after final game is complete.
  • Collect all monies made during the day and given to Treasurer.

Equipment Manager ( Rodney Nichols )

Function:

The Millwoods Minor Football Association Equipment Manager is responsible for the maintenance and acquisition of equipment for the club.

Contact The EQ Manager

Duties & Responsibilities:

  • Attendance at monthly Board meetings.
  • Serve a two year term at minimum.
  • Money management experience.
  • Ability to work hand-in-hand with volunteers.

Member at Large - webmaster ( Vacant )

Function:

The Millwoods Minor Football Association Member At Large serves as the voice of members and non-members in the association. The Member At Large will help by setting policies and direction for the association and advocating for innovation in the program.

Hail The Net God

Duties & Responsibilities:

  • Attendance at monthly Board meetings.
  • Serve a two year term at minimum.
  • Participate with the Board of Directors in developing a vision and strategic plan to guide the association.
  • Identify, assess, and inform the Board of Directors of internal and external issues that affect the association.
  • Foster effective team work between the Board of Directors and the association’s members.
  • Serves as an advocate and ambassador for the MWMFA.
  • Understands the diverse needs of the association and can translate that understanding into discussion of relevant ways to attract new members, provide programming for those audiences, and deliver value to them.
  • Solicits regular feedback from members and non–members on issues relating to Board governance and the football program.
  • Provides a unique perspective of the needs and concerns of the Board of Directors through dialogue and discussion.
  • Works closely with fellow board members to provide input during strategic planning process and approves the MWMFA strategic plan.
  • Ensures all activities are in compliance with bylaws and conflict of Interest guidelines.
  • Conducts annual self-evaluation to determine the achievement of objectives and overall effectiveness as a Board member.
  • Exemplifies personal leadership by actively participating and supporting Board decisions; maintains the integrity and confidentiality of Board business.
  • Serves on task forces and committees, as appropriate.
  • Performs other duties as requested by the president or Board members.
  • Demands open communication that increases the voice of all association members.
  • Maintain web site files for the MWMFA
  • Work with the Communication Director to ensure that timely information is uploaded to the website
  • Maintain regular backups of web site data

Member at Large - Head Trainer ( Blake Luipasco )

Function:

The Millwoods Minor Football Association Member At Large serves as the voice of members and non-members in the association. The Member At Large will help by setting policies and direction for the association and advocating for innovation in the program.

Contact The M.A.L.

Duties & Responsibilities:

  • Attendance at monthly Board meetings.
  • Serve a two year term at minimum.
  • Participate with the Board of Directors in developing a vision and strategic plan to guide the association.
  • Identify, assess, and inform the Board of Directors of internal and external issues that affect the association.
  • Foster effective team work between the Board of Directors and the association’s members.
  • Serves as an advocate and ambassador for the MWMFA.
  • Understands the diverse needs of the association and can translate that understanding into discussion of relevant ways to attract new members, provide programming for those audiences, and deliver value to them.
  • Solicits regular feedback from members and non–members on issues relating to Board governance and the football program.
  • Provides a unique perspective of the needs and concerns of the Board of Directors through dialogue and discussion.
  • Works closely with fellow board members to provide input during strategic planning process and approves the MWMFA strategic plan.
  • Ensures all activities are in compliance with bylaws and conflict of Interest guidelines.
  • Conducts annual self-evaluation to determine the achievement of objectives and overall effectiveness as a Board member.
  • Exemplifies personal leadership by actively participating and supporting Board decisions; maintains the integrity and confidentiality of Board business.
  • Serves on task forces and committees, as appropriate.
  • Performs other duties as requested by the president or Board members.
  • Demands open communication that increases the voice of all association members.

We would like to thank all of those who volunteer to make this organization run – not just the board members mentioned here, but the endless stream of parents, ex-players, and community members for the countless hours that you have dedicated to making minor football in Millwoods a reality for so many kids!

Go on now, pat your back! You deserve it!